Subject: Agenda Face
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Date: Tue, 28 Feb 2012 17:43:02 -0800

CITY OF SANTA CLARITA

JOINT CITY COUNCIL/
BOARD OF LIBRARY
TRUSTEES
REGULAR MEETING

Tuesday, February 28, 2012

6:00 PM

City Council Chambers

23920 Valencia Blvd. 1 st Floor

Santa Clarita, CA 91355

AGENDA
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PUBLIC FINANCING AUTHORITY - No New Business

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Public Participation Process

During the Public Participation portion of the meeting, each
person wishing to speak should prepare a presentation of not more
than three (3) minutes. Public Participation speaker's slips must be
submitted to the City Clerk BEFORE this portion of the meeting
begins. Anyone wishing to address an item on the agenda should fill
out a speaker's slip and submit it to the City Clerk BEFORE the
Mayor announces the item. Each person addressing the Council is
given three (3) minutes to speak indicated by a colored light system
on the Council dais; a green light appears when the speaker begins;
a yellow light appears when 30 seconds remain and a red light
appears when time has expired. Comments should be complete at this
time.
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In compliance with the Americans with Disabilities Act, if you
need special assistance to participate in this meeting, please
contact the City Clerk's Office, (661) 255-4391. Notification 48
hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting. (28CFR
35.102-35.104 ADA Title II)
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INVOCATION - Kellar

CALL TO ORDER

ROLL CALL

FLAG SALUTE - Boy Scout Sea Serpent Patrol
Troop 583
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EXECUTIVE MEETING

This time has been set aside for Councilmembers to review the
agenda and obtain any further information that may be needed.
Council will also discuss each individual item during the course of
the meeting with the exception of the Consent Calendar, which may be
approved in its entirety by one motion, unless there is a request to
pull an item for discussion. No action will be taken on public
agenda items during the Executive Meeting.
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APPROVAL OF AGENDA - Mayor to inquire whether there are
any changes to the Agenda or if any member of the Council or the
public would like to pull for discussion, any item on the Consent
Calendar.
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AWARDS AND RECOGNITIONS

California Green Communities Silver Award
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PRESENTATIONS TO THE CITY

Parks, Recreation, and Community Services Commission Goals
presented by Vice Chair Fall

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COMMITTEE REPORTS/COUNCILMEMBER COMMENTS

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CONSENT CALENDAR

All matters listed under the Consent Calendar are
considered routine and will be enacted by one motion by the
City Council. The items are not individually discussed by the
City Council unless a request is made by a member of the
public or the Council, in which case, the item(s) will be
removed from the Consent Calendar and will be considered
separately.
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1.

APPROVAL OF MEETING MINUTES - The minutes of the
previous City Council and Board of Library Trustees meetings
are submitted for approval.
RECOMMENDED ACTION:
City Council and Board of Library Trustees: Approve the
minutes of the February 14, 2012, special and regular
meetings.

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2.

READING OF ORDINANCE TITLES - Government Code Section
36934 requires that all ordinances be read in full prior to
Council taking action on the ordinance. By listing the
ordinance title on the Council agenda, Council may determine
that the title has been read.
RECOMMENDED ACTION:
City Council determine that the titles to all ordinances which
appear on this public agenda have been read and waive further
reading.

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3.

MEMORANDUM OF UNDERSTANDING (MOU) WITH THE LOS ANGELES COUNTY
METROPOLITAN TRANSPORTATION AUTHORITY (METRO) FOR PROPOSITION
A INCENTIVE GRANT PROGRAM FOR FISCAL YEAR 2012 - 2016
- Memorandum of Understanding (MOU) with the Los Angeles
County Metropolitan Transportation Authority (METRO) for
Proposition A Subregional Incentive Grant Program for Fiscal
Years 2012 - 2016.
RECOMMENDED ACTION: City
Council approve the Memorandum of Understanding between the
City and the Los Angeles Metropolitan Transportation Authority
(METRO) to receive Proposition A Subregional Incentive Grant
funds, and authorize the City Manager or designee to sign the
MOU on behalf of the City, subject to City Attorney approval.

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4.

ENTER INTO ASSIGNMENT AGREEMENT WITH CITY OF FRESNO, AND
CONTRACT WITH GILLIG FOR THE PURCHASE OF TEN, 40-FOOT
COMPRESSED NATURAL GAS (CNG) BUSES - Enter into
assignment agreement with City of Fresno and contract with
Gillig for the purchase of ten, 40-foot compressed natural gas
(CNG) buses.
RECOMMENDED ACTION: City Council
authorize the City Manager or designee to execute an
Assignment Agreement with the City of Fresno, and waive the
formal bid process; negotiate and execute a contract with
Gillig for the purchase of ten (10), 40-foot CNG buses, in the
amount of $4,844,200, or modify the award in the event issues
of impossibility of performance arise, subject to City
Attorney approval; appropriate funds in the amount of
$4,844,200 to account 12400-201.003, and increase the federal
grant revenue account 700-4424.009 by $3,875,360 and the
Municipal Operators Service Improvement Program (MOSIP)
revenue account 700-4422.007 by $968,840.

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5.

JUNE 30, 2011 COMPREHENSIVE ANNUAL FINANCIAL REPORT AND AUDIT
COMMITTEE LETTER - The City's independent audit firm,
Caporicci & Larson, CPA, has completed the City's annual
audit for fiscal year ending June 30, 2011. Caporicci &
Larson, CPA, conducted the audit in accordance with generally
accepted auditing standards, whereby an audit plan was
prepared and followed to obtain reasonable assurance that the
City's financial statements were free from material
misstatements.
RECOMMENDED ACTION: City Council
approve the Component Unit Financial Statements and the
Redevelopment Agency State Controller Report for fiscal year
ending June 30, 2011; the Comprehensive Annual Financial
Report (CAFR) and Audit Committee Letter for fiscal year
ending June 30, 2011.

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6.

ARTS GRANTS RECOMMENDATIONS FOR FISCAL YEAR 2011-12 -
Approve the funding recommendations of the Arts Commission for
the 2011-12 Arts Grants program.
RECOMMENDED ACTION:
City Council approve Arts Commission recommendations for
Arts Grants for Fiscal Year 2011-12, in an amount not to
exceed $48,000; direct staff to execute agreements approved
for funding, authorize City Manager, or designee, to sign all
documents pursuant to City Attorney approval.

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7.

COMMUNITY SERVICES GRANTS FOR FISCAL YEAR 2011-12 -
The Community Services Grant program provides grants for local
community organizations on a competitive basis. This item is
the Community Services Grant Committee's project
recommendations for Fiscal Year 2011-12.
RECOMMENDED
ACTION: City Council approve Community Services Grant
Committee's Project Recommendations for Fiscal Year 2011-12,
in an amount not to exceed $72,000; direct staff to execute
agreements approved for funding; and authorize City Manager,
or designee, to sign all documents pursuant to City Attorney
approval.

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8.

OLD TOWN NEWHALL LIBRARY, PROJECT F2007; AND CANYON COUNTRY
AND VALENCIA OPERATING ACCOUNT, 12050 - AWARD CONTRACTS FOR
FURNISHINGS, FIXTURES, AND EQUIPMENT, AND AUTHORIZE INCREASED
SPENDING AUTHORITY - Purchase of furniture, fixtures,
and equipment for the Old Town Newhall Library in accordance
with the approved library programs and floor plans.

RECOMMENDED ACTION: City Council
award contracts and authorize expenditures totaling $1,981,800
for library furniture and electronic equipment in accordance
with the library programs and building floor plan, and
increase expenditure authority identified as follows: award
contracts for purchase and installation of furniture in the
amount of $703,800, including contingency, to the following:
Interior Office Solutions in the amount of $190,000; BKM
Office Environments in the amount of $180,000; Agati Furniture
in the amount of $26,000; Yamada Enterprises in the amount of
$230,000; KI in care of Innerspace Systems in the amount of
$63,000; Lyons Workspace Products in care of Innerspace
Systems in the amount of $1,600; Arcadia in care of Innerspace
Systems in the amount of $1,200; and Innerspace Systems in the
amount of $12,000; award contracts for purchase and
installation of electronic equipment in the amount of
$848,000, including contingency, to the following: Lenovo in
the amount of $78,000; Dell Computers in the amount of
$25,000; Bibliotheca-ITG in the amount of $533,000; AWE in the
amount of $20,000; Datalink Networks in the amount of $35,000;
Insight in the amount of $36,000; and Laptops Anytime in the
amount of $121,000; authorize an increased expenditure in the
amount of $430,000, to existing contracts as follows: LPA,
Inc., in the amount of $300,000, for architectural design
services and MNS Engineers, Inc., in the amount of $130,000,
for staffing services; transfer $260,240 from Canyon Country
Library Repair Account F3017601-5161.001 to Public Library
Account 12050-5201.013; decrease F3017601-5161.001 and
increase 12050-5201.013 by $260,240; increase Transfers In
Account 309-4711.601 and increase Transfers Out Account
60119500-5501.309 by $260,240; authorize an easement to
Southern California Edison to provide underground service to
the Old Jail; and authorize the City Manager or designee to
execute all documents, subject to City Attorney approval.

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9.

S
UCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF
SANTA CLARITA ADOPT THE RECOGNIZED ENFORCEABLE OBLIGATION
PAYMENT SCHEDULE AND ADMINISTRATIVE BUDGET FOR THE PERIOD OF
FEBRUARY 1, 2012, TO JUNE 30, 2012 - As part of the
dissolution process for the Redevelopment Agency, the City,
acting as the Successor Agency, must undertake a number of
administrative actions.
RECOMMENDED ACTION: City
Council, acting as Successor Agency for the Redevelopment
Agency of the City of Santa Clarita, adopt the Recognized
Obligation Payment Schedule; and adopt an administrative
budget for the period of February 1, 2012, to June 30, 2012,
appropriate the funds listed in the document, and increase Tax
Increment Revenue Account 392-4001.007 by $873,591.

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10.

JOINT RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA
CLARITA AND THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS
ANGELES APPROVING THE NEGOTIATED EXCHANGE OF PROPERTY TAX
REVENUE RESULTING FROM THE PROPOSED VISTA CANYON/FAIR
OAKS/JAKES WAY ANNEXATION - This item is for the City
Council to adopt a Joint Resolution of the City Council of the
City of Santa Clarita and the Board of Supervisors of the
County of Los Angeles for the negotiated exchange of property
tax revenue resulting from the proposed annexation of the
Vista Canyon, Fair Oaks Ranch, Jakes Way, and West Sand Canyon
communities.
RECOMMENDED ACTION: City Council
adopt a Joint Resolution of Negotiated Exchange of Property
Tax Revenue for the proposed Vista Canyon/Fair Oaks/Jakes Way
Annexation; and authorize the City Manager or his designee to
sign, subject to the approval of the City Attorney, a Park
Property Transfer Agreement to accept the Fair Oaks Park into
the City of Santa Clarita parks system upon completion of the
annexation.

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11.

CHECK REGISTER NO. 3 - Approval of the Check
Register.
RECOMMENDED ACTION: City Council approve
and ratify for payment the demands presented in Check Register
No. 3.

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PUBLIC HEARINGS
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12.

PRE-ANNEXATION AGREEMENT BETWEEN THE CITY OF SANTA CLARITA AND
PHANTOM TERRACE ASSOCIATES FOR THE POTENTIAL ANNEXATION TO THE
CITY OF SANTA CLARITA - To facilitate annexation to
the City of Santa Clarita, Phantom Terrace Associates have
requested a Pre-Annexation Agreement to clarify the process
for annexation to the City. Phantom Terrace Associates has an
Approved Vesting Tentative Tract Map in County territory that
would become a part of the City should the North Copperhill
Annexation be approved by the Local Agency Formation
Commission.
RECOMMENDED ACTION: City Council
conduct a public hearing and grant the City Manager the
authority to execute a Pre-Annexation Agreement between the
City of Santa Clarita and Phantom Terrace Associates subject
to City Attorney approval.

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NEW BUSINESS
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13.

NOMINATION AND APPOINTMENT OF COMMISSIONER TO THE PLANNING
COMMISSION - Nomination and approval of individual to
fill the vacant Planning Commission seat for the remaining
term through July 31, 2012.
RECOMMENDED ACTION:
City Council nominate and approve appointment to the Planning
Commission.

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14.

ARTS COMMISSION ARTS BLUEPRINT PHASE I - In December
2009 the Arts Commission was formed. Shortly thereafter, the
Commission began to develop the first phase of an Arts
Blueprint, which is intended to serve as a guiding document
for the next three years in five subject
areas.
RECOMMENDED ACTION: City Council approve
Arts Blueprint Phase I.

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15.

SANTA CLARITA SHERIFF STATION - At their regular
meeting of February 14, 2012, the Los Angeles County Board of
Supervisors unanimously authorized the Chief Executive Officer
to finalize the terms and conditions of two option agreements
to provide sites for a new courthouse and future regional
Sheriff Station in the Santa Clarita Valley.
RECOMMENDED
ACTION: City Council send five-signature letters to Los
Angeles County Sheriff Leroy Baca and Members of the Los
Angeles County Board of Supervisors requesting that the
appropriate individuals within the County of Los Angeles
engage in a collaborative effort with the City of Santa
Clarita to address the future provision of law enforcement
services and facilities within the City of Santa Clarita and
throughout the Santa Clarita Sheriff Station service area.

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PUBLIC PARTICIPATION

This time has been set aside for the public to address the City
Council on items that are NOT on
the agenda. Council will not act
upon those items at this meeting other than to review and return
without action or provide direction to staff. ALL speakers must
submit a speaker's slip to the City Clerk prior to this portion of
the meeting and prepare a presentation not to exceed three (3)
minutes. The number of people wishing to speak will divide the
thirty minutes allowed for public input, maximum time allowed per
person will be three (3) minutes.
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STAFF COMMENTS (Matters of Public
Participation)
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ADJOURNMENT
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FUTURE MEETINGS

The next regular meeting of the
City Council will be held Tuesday, March 13, 2012, at 6:00 p.m. in
the Council Chamber, 1st floor of City Hall, 23920 Valencia Blvd.,
Santa Clarita, CA.

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CERTIFICATION

I, Sarah P. Gorman, City Clerk, do hereby certify that I am the
duly appointed and qualified City Clerk for the City of Santa
Clarita and that on February 23, 2012, between the hours of 9:00
a.m. and 5:00 p.m., the foregoing agenda was posted at City Hall and
the Santa Clarita Sheriff's Station.

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Sarah P. Gorman, Esq.
City Clerk
Santa Clarita,
California

The official
agenda is posted at City Hall in accordance with state law.
This
copy is for general information only.
In the event of a
conflict between this copy and the posted agenda, the posted agenda
shall prevail. Questions regarding this agenda should be directed to
the City Agenda Coordinator at (661) 255-4391.