Subject: Agenda Face
From: <Saved by Windows Internet Explorer 8>
Date: Mon, 7 May 2012 17:43:53 -0700

CITY OF SANTA CLARITA

JOINT CITY COUNCIL/BOARD OF LIBRARY
TRUSTEES
REGULAR MEETING

Tuesday, May 08, 2012

6:00 PM

City Council Chambers

23920 Valencia Blvd. 1 st Floor

Santa Clarita, CA 91355

AGENDA
_________________________________________________________________________

PUBLIC FINANCING AUTHORITY - No New
Business
_________________________________________________________________________

Public Participation Process

During the Public Participation portion of the meeting, each
person wishing to speak should prepare a presentation of not more
than three (3) minutes. Public Participation speaker's slips must be
submitted to the City Clerk BEFORE this portion of the meeting
begins. Anyone wishing to address an item on the agenda should fill
out a speaker's slip and submit it to the City Clerk BEFORE the
Mayor announces the item. Each person addressing the Council is
given three (3) minutes to speak indicated by a colored light system
on the Council dais; a green light appears when the speaker begins;
a yellow light appears when 30 seconds remain and a red light
appears when time has expired. Comments should be complete at this
time.
_________________________________________________________________________

In compliance with the Americans with Disabilities Act, if
you need special assistance to participate in this meeting, please
contact the City Clerk's Office, (661) 255-4391. Notification 48
hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting. (28CFR
35.102-35.104 ADA Title II)
_________________________________________________________________________

INVOCATION - Ferry

CALL TO ORDER

ROLL CALL

FLAG SALUTE

_________________________________________________________________________

EXECUTIVE MEETING

This time has been set aside for Councilmembers to review the
agenda and obtain any further information that may be needed.
Council will also discuss each individual item during the course of
the meeting with the exception of the Consent Calendar, which may be
approved in its entirety by one motion, unless there is a request to
pull an item for discussion. No action will be taken on public
agenda items during the Executive Meeting.
_________________________________________________________________________

APPROVAL OF AGENDA - Mayor to inquire whether there
are any changes to the Agenda or if any member of the Council or the
public would like to pull for discussion, any item on the Consent
Calendar.
_________________________________________________________________________

AWARDS AND RECOGNITIONS

Library Bookmark Contest Winners

CPRS Award in recognition of the Open Space Program

Proclamation for Armed Forces Day - Recognizing Real Life Church
and the Habitat for Humanity
_________________________________________________________________________

PRESENTATIONS TO THE CITY

None
_________________________________________________________________________

COMMITTEE REPORTS/COUNCILMEMBER COMMENTS

_________________________________________________________________________

_________________________________________________________________________

CONSENT CALENDAR

All matters listed under the Consent Calendar are
considered routine and will be enacted by one motion by the
City Council. The items are not individually discussed by the
City Council unless a request is made by a member of the
public or the Council, in which case, the item(s) will be
removed from the Consent Calendar and will be considered
separately.
_________________________________________________________________________

1.

READING
OF ORDINANCE TITLES - Government Code Section 36934
requires that all ordinances be read in full prior to Council
taking action on the ordinance. By listing the ordinance title
on the Council agenda, Council may determine that the title
has been read.
RECOMMENDED ACTION: City Council
determine that the titles to all ordinances which appear on
this public agenda have been read and waive further reading.

_________________________________________________________________________

2.

APPROVAL
OF MEETING MINUTES - The minutes of the previous City
Council and Board of Library Trustees meetings are submitted
for approval.
RECOMMENDED ACTION: City Council and
Board of Library Trustees: Approve the minutes of the April
24, 2012, special and regular meetings.

_________________________________________________________________________

3.

RENEWAL
OF SUPPORT FOR SANTA CLARITA VALLEY ECONOMIC DEVELOPMENT
CORPORATION (SCVEDC) - The SCVEDC is requesting a
financial investment for its third year in operation in the
amount of $200,000. In November 2009, the City Council
approved an initial first year investment in the SCVEDC of
$200,000. Moving forward, the expectations for the SCVEDC are
to focus on business attraction with tangible results during
the current calendar year that show major businesses
relocating to the Santa Clarita Valley as a result of SCVEDC
efforts.
RECOMMENDED ACTION: City Council authorize
expenditure of up to $200,000 from the Economic Development
budget (Account number 11301-5171.005) for the renewal of
support for the Santa Clarita Valley Economic Development
Corporation (SCVEDC); and authorize the City Manager or his
designee to negotiate and execute a renewal agreement with the
SCVEDC, subject to City Attorney
approval.

_________________________________________________________________________

4.

COMMISSION/PANEL
VACANCIES - Terms of various Planning Commissioners,
Parks, Recreation & Community Services Commissioners, Arts
Commissioners, and Open Space Preservation District Financial
Accountability and Audit Panelmembers (FAAP) will expire on
July 31, 2012. Additionally, there is an unscheduled vacancy
for one term ending July 31, 2014, as a result of John
Dortch's resignation April 8, 2012. This item will initiate
the process to fill these vacancies.
RECOMMENDED
ACTION: City Council declare vacancies on the Planning
Commission, Parks, Recreation and Community Services
Commission, Arts Commission, and Open Space Preservation
District Financial Accountability and Audit Panel (FAAP), and
approve the recruitment process.

_________________________________________________________________________

5.

SUBMISSION
OF THE DRAFT 2012-2013 ANNUAL ACTION PLAN AND COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) FUNDING ALLOCATION
RECOMMENDATIONS - The City of Santa Clarita receives
CDBG Entitlement funds annually from the U.S. Department of
Housing and Urban Development and is required to submit an
Annual Action Plan.
RECOMMENDED ACTION: City Council
approve the Draft 2012-2013 Annual Action Plan (Annual Plan)
and the Community Development Block Grant (CDBG) funding
recommendations contained therein, and authorize the City
Manager or designee to execute all required documents, subject
to approval of the City Attorney.

_________________________________________________________________________

6.

DEMOLITION
OF BUILDINGS - OLD TOWN NEWHALL, PROJECT F2008 - AWARD
CONSTRUCTION CONTRACT - The project will allow for the
demolition of three existing buildings located in Old Town
Newhall, located on property owned by the
City.
RECOMMENDED ACTION: City Council approve
project specifications and award the construction contract for
the demolition of buildings in Old Town Newhall, Project
F2008, to C & R Demolition Industries, Inc., in the amount
of $37,500, and authorize a contingency in the amount of
$7,500; appropriate $35,000 from Public Facilities Replacement
Fund (723) to Expenditure Account F2008723-5161.001 and
transfer $25,000 from Expenditure Account P3012723-5161.001 to
Expenditure Account F2008723-5161.001; and authorize the City
Manager or designee to execute all documents, subject to City
Attorney approval.

_________________________________________________________________________

7.

ANNUAL
LEVY OF ASSESSMENTS FOR SPECIAL DISTRICTS - This
required procedural matter orders, approves, and sets the
Public Hearing for the annual levy of the Drainage Benefit
Assessment Areas, Landscape Maintenance Districts, Street
Light Maintenance District, Golden Valley Ranch Open Space
Maintenance District, and Tourism Marketing District
(TMD).
RECOMMENDED ACTION: City Council adopt
resolutions initiating proceedings for the levy and collection
of assessments for Fiscal Year 2012/13 for the Drainage
Benefit Assessment Areas, Landscape Maintenance Districts,
Streetlight Maintenance District, and the Golden Valley Ranch
Open Space Maintenance District;adopt the annual report for
the Tourism Marketing District (TMD) and a resolution of
intent to continue a business improvement area in the City of
Santa Clarita to be designated as the Tourism Marketing
District and setting a time and a place of a hearing to
consider the establishment of such area; adopt resolutions
declaring the City's intention to levy assessments and
preliminarily approving Engineer's Reports for the Special
Districts; and set a Public Hearing for May 22, 2012.

_________________________________________________________________________

8.

ANNUAL
LEVY OF ASSESSMENTS FOR OPEN SPACE PRESERVATION
DISTRICT - Consideration and adoption of resolutions
associated with the annual process of ordering, approving, and
setting the public hearing on the annual levy of the Open
Space Preservation District is required by the Landscaping and
Lighting Act of 1972.
RECOMMENDED ACTION: City
Council adopt resolution initiating proceedings for the levy
and collection of assessments within the Open Space
Preservation District for Fiscal Year 2012/13; and adopt
resolution declaring the City's intention to levy assessments
and preliminarily approve an Engineer's Report in connection
with the Open Space Preservation District for Fiscal Year
2012/13, and set a Public Hearing for May 22, 2012.

_________________________________________________________________________

9.

APPOINTMENT
OF COUNCILMEMBER BOYDSTON TO SERVE AS A MEMBER OF THE SANTA
CLARITA BOARD OF LIBRARY TRUSTEES - On April 19, 2012,
Mayor Ender submitted her resignation from the Santa Clarita
Board of Library Trustees. To fill this vacancy, it would be
appropriate for the City Council to consider and adopt a
Resolution appointing Councilmember Boydston to the Board of
Library Trustees for a vacancy expiring June 30,
2013.
RECOMMENDED ACTION: City Council adopt a
Resolution appointing Councilmember Boydston to the Santa
Clarita Board of Library Trustees for a vacancy expiring June
30, 2013.

_________________________________________________________________________

10.

AWARD
CONTRACT FOR TRASH MAINTENANCE AND GENERAL CLEANING SERVICES
OF BUS STOPS - Award contract to Great Cleaning
Service, Inc for the trash maintenance and general cleaning
service of bus stops.
RECOMMENDED ACTION: City
Council award a contract to Great Cleaning Service, Inc. for
the trash maintenance and general cleaning services of bus
stops, Bid No. TR-11-12-23, in the amount of $71,927, and
authorize a contingency of 10% of the award, or $7,193, for a
total of $79,120. ; Authorize the City Manager or designee to
execute all contract documents, or modify the award in the
even that issues of impossibility of performance arise,
subject to City Attorney approval

_________________________________________________________________________

11.

AWARD
CONTRACT FOR BID NUMBER LMD-11-12-30, FOR LANDSCAPE
MAINTENANCE SERVICES IN LANDSCAPE MAINTENANCE DISTRICT ZONE 18
TOWN CENTER / TOURNEY AND T-1 CITYSCAPES - City staff
facilitated a competitive bid process to secure new landscape
maintenance service contracts for Landscape Maintenance
Districts No. 18 (Town Center/Tourney) and T-1 (Cityscapes).
Through this process, staff has determined Oakridge's bid to
be lowest and responsive, and as such recommends award of
contract by the City Council.
RECOMMENDED ACTION:
City Council award a contract to Oakridge Landscape, Inc.
for landscape maintenance services to Landscape Maintenance
District (LMD) Zones 18 (Town Center/Tourney) and T-1
(Cityscapes) in the annual amount of $122,880, plus a 20
percent contingency of $24,576, for a two-year contract in the
amount not to exceed $294,912; Authorize the City Manager or
designee to execute all contracts and associated documents, or
modify the awards in the event issues of impossibility of
performance arise, and execute up to three (3) annual renewal
options not to exceed the annual bid amounts plus Consumer
Price Index (CPI) adjustments, contingent upon the
appropriation of funds by the City Council in the annual
budget for such Fiscal Year, and execute all documents subject
to City Attorney approval.

_________________________________________________________________________

12.

SANTA
CLARITA PUBLIC LIBRARY REVISED INTERNET USE AND SAFETY
POLICY - The Santa Clarita Public Library Internet Use
Policy was originally adopted by the Board of Library Trustees
in May of 2011 in compliance with the Children's Internet
Protection Act to prevent minors from accessing harmful
materials.
RECOMMENDED ACTION: Santa Clarita
Library Board of Trustees approve revised Santa Clarita Public
Library Internet Use and Safety Policy.

_________________________________________________________________________

13.

TRANSFER
TITLE OF TWO RETIRED SURPLUS BUSES TO ANTELOPE VALLEY TRANSIT
AUTHORITY - In August 2010, Santa Clarita Transit took
delivery of four new 2010 commuter buses and retired four 1998
buses that had reached the end of their useful life. Of the
four retired buses, two are maintained as contingency
vehicles, and two are considered surplus. The Antelope Valley
Transit Authority (AVTA) has requested that the City of Santa
Clarita donate the two surplus vehicles to their
agency.
RECOMMENDED ACTION: City Council authorize
the City Manager to transfer ownership of two (2) retired and
surplus commuter buses to the Antelope Valley Transit
Authority.

_________________________________________________________________________

14.

CHECK
REGISTER NO.7 - Approval of the Check
Register.
RECOMMENDED ACTION: City Council approve
and ratify for payment the demands presented in Check Register
No. 7.

_________________________________________________________________________

_________________________________________________________________________

PUBLIC HEARINGS
_________________________________________________________________________

15.

CONDUCT
PUBLIC HEARING AND ADOPT AN ORDINANCE GRANTING A FRANCHISE
AGREEMENT TO CRIMSON CALIFORNIA PIPELINE, L.P. - On
March 27, 2012 the City Council adopted a Resolution to
declare the City's intent to adopt the proposed franchise
agreement with Crimson California Pipeline, L.P. for the
purpose of transporting oil by pipeline in certain designated
areas of the City.
RECOMMENDED ACTION: City Council
conduct second reading and Public Hearing and adopt an
ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF SANTA CLARITA, CALIFORNIA, GRANTING A FRANCHISE TO
CONSTRUCT AND USE AN OIL PIPELINE TO CRIMSON CALIFORNIA
PIPELINE, L.P."; appropriate revenue in the amount of $15,000
to Franchise Fee Revenue Account No. 100-4012.001.

_________________________________________________________________________

_________________________________________________________________________

NEW BUSINESS
_________________________________________________________________________

16.

MAYOR
ROTATION SYSTEM - Historically, Council has selected
its mayor and mayor pro tempore in December each year. When
the Council incorporated in 1987, the City Council adopted a
policy of rotating the mayor on an annual basis to coincide
with the City's birthday on December 15.
RECOMMENDED
ACTION: City Council to consider proposal by Councilmember
TimBen Boydston to appoint the mayor and mayor pro tempore
positions during the second meeting in April each year.

_________________________________________________________________________

17.

CHANGE
FORMAT OF PUBLIC PARTICIPATION AND COUNCILMEMBER COMMENTS AT
COUNCIL MEETINGS - Currently, the public participation
portion of a Council meeting occurs after all agenda items are
heard. During this portion of the meeting, members of the
public may speak on any topic. Additionally, Councilmember
comments are heard after any presentations to the City, and
before the consent calendar.
RECOMMENDED ACTION:
City Council approve proposal by Mayor Ferry to move
public participation to the beginning of Council meetings with
a 30-minute limit (ten speakers at three minutes each), with
the remainder of public participation to occur after all
agenda items are heard, and to move Councilmember comments to
the end of the meeting.

_________________________________________________________________________

PUBLIC PARTICIPATION

This time has been set aside for the public to address the City
Council on items that are NOT on
the agenda. Council will not act
upon those items at this meeting other than to review and return
without action or provide direction to staff. ALL speakers must
submit a speaker's slip to the City Clerk prior to this portion of
the meeting and prepare a presentation not to exceed three (3)
minutes. The number of people wishing to speak will divide the
thirty minutes allowed for public input, maximum time allowed per
person will be three (3) minutes.
_________________________________________________________________________

STAFF COMMENTS (Matters of Public
Participation)
_________________________________________________________________________

_________________________________________________________________________

ADJOURNMENT
_________________________________________________________________________

FUTURE MEETINGS

The next regular meeting of
the City Council will be held Tuesday, May 22, 2012, at 6:00 p.m. in
the Council Chamber, 1st floor of City Hall, 23920 Valencia Blvd.,
Santa Clarita, CA.
_________________________________________________________________________

CERTIFICATION

I, Sarah P. Gorman, City Clerk, do hereby certify that I am the
duly appointed and qualified City Clerk for the City of Santa
Clarita and that on May 2, 2012, between the hours of 9:00 a.m. and
5:00 p.m., the foregoing agenda was posted at City Hall and the
Santa Clarita Sheriff's Station.

_________________________________________________________________________
Sarah
P. Gorman, Esq.
City Clerk
Santa Clarita, California

The official agenda is
posted at City Hall in accordance with state law.
This copy is for
general information only.
In the event of a conflict between this
copy and the posted agenda, the posted agenda shall prevail. Questions
regarding this agenda should be directed to the City Agenda Coordinator at
(661) 255-4391.