Agenda Face

CITY OF SANTA CLARITA

JOINT CITY COUNCIL/REDEVELOPMENT=20 AGENCY/BOARD OF LIBRARY TRUSTEES
REGULAR = MEETING

Tuesday, September 27, 2011

6:00 PM

City Council Chambers

23920 Valencia Blvd. 1 ^st = Floor

Santa Clarita, CA 91355

AGENDA
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PUBLIC FINANCING AUTHORITY - No New = Business
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Public Participation Process

During the Public Participation portion of the meeting, = each=20 person wishing to speak should prepare a presentation of not = more=20 than three (3) minutes. Public Participation speaker's slips = must be=20 submitted to the City Clerk BEFORE this portion of the = meeting=20 begins. Anyone wishing to address an item on the agenda = should fill=20 out a speaker's slip and submit it to the City Clerk BEFORE = the=20 Mayor announces the item. Each person addressing the Council = is=20 given three (3) minutes to speak indicated by a colored = light system=20 on the Council dais; a green light appears when the speaker = begins;=20 a yellow light appears when 30 seconds remain and a red = light=20 appears when time has expired. Comments should be complete = at this=20 time.
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In compliance with the Americans with Disabilities Act, = if you=20 need special assistance to participate in this meeting, = please=20 contact the City Clerk's Office, (661) 255-4391. = Notification 48=20 hours prior to the meeting will enable the City to make = reasonable=20 arrangements to ensure accessibility to this meeting. (28CFR = 35.102-35.104 ADA Title II)
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INVOCATION - McLean

CALL TO ORDER =

ROLL CALL

FLAG SALUTE

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EXECUTIVE MEETING

This time has been set aside for Councilmembers to review = the=20 agenda and obtain any further information that may be = needed.=20 Council will also discuss each individual item during the = course of=20 the meeting with the exception of the Consent Calendar, = which may be=20 approved in its entirety by one motion, unless there is a = request to=20 pull an item for discussion. No action will be taken on = public=20 agenda items during the Executive Meeting.
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APPROVAL OF AGENDA - Mayor to inquire whether = there are=20 any changes to the Agenda or if any member of the Council or = the=20 public would like to pull for discussion, any item on the = Consent=20 Calendar.
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AWARDS AND RECOGNITIONS

Certificate of Excellence Award from the Association of = Public=20 Treasurers of the United States and Canada for the City's = Investment=20 Policy; and Excellence in Financial Reporting for the City's = Comprehensive Annual Financial Report (CAFR) from the = Government=20 Finance Officers Association of the United States and Canada =

Proclamation declaring Hispanic Heritage Month in Santa = Clarita =20
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PRESENTATIONS TO THE CITY

None scheduled.
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COMMITTEE REPORTS/COUNCILMEMBER = COMMENTS
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CONSENT CALENDAR

All matters listed under the Consent Calendar are=20 considered routine and will be enacted by one motion = by the=20 City Council. The items are not individually discussed = by the=20 City Council unless a request is made by a member of = the=20 public or the Council, in which case, the item(s) will = be=20 removed from the Consent Calendar and will be = considered=20 separately.
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=20 APPROVAL OF MEETING MINUTES - The minutes of = the=20 previous City Council, Redevelopment Agency, and Board = of=20 Library Trustees meetings are submitted for approval. = RECOMMENDED ACTION: City Council: Approve the = minutes=20 of the August 31, 2011, special meeting. City Council, = Redevelopment Agency, and Board of Library Trustees: = Approve=20 the minutes of the September 13, 2011, special and = regular=20 meetings.

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=20 READING OF ORDINANCE TITLES - Government Code = Section=20 36934 requires that all ordinances be read in full = prior to=20 Council taking action on the ordinance. By listing the = ordinance title on the Council agenda, Council may = determine=20 that the title has been read.
RECOMMENDED = ACTION: =20 City Council determine that the titles to all = ordinances which=20 appear on this public agenda have been read and waive = further=20 reading.

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=20 AMENDMENT TO THE ORANGELINE DEVELOPMENT AUTHORITY = JOINT=20 EXERCISE OF POWERS AGREEMENT - This amendment = provides more flexibility in membership requirements, = includes=20 provisions for potential participation by Los Angeles = and=20 Orange Counties, and modifies language regarding dues, = voting,=20 and selection of directors to accommodate these new = membership=20 opportunities.
RECOMMENDED ACTION: City = Council=20 adopt a resolution to approve the Third Amended = Orangeline=20 Development Authority (OLDA) Joint Exercise of Powers=20 Agreement (Agreement) and authorize the City Manager = or=20 designee to execute the Third Amended Agreement. =

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=20 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA = CLARITA,=20 CALIFORNIA AMENDING THE PERSONNEL ORDINANCE OF THE = CITY OF=20 SANTA CLARITA - The Personnel Ordinance = establishes=20 the personnel system and is needed in order to create = an=20 equitable and uniform system for dealing with = personnel=20 matters and to comply with applicable laws relating to = the=20 administration of the personnel process. The Personnel = Ordinance provides definitions for key personnel = matters and=20 terms.
RECOMMENDED ACTION: City Council = conduct=20 a first reading of an ordinance entitled: "AN = ORDINANCE OF THE=20 CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA = AMENDING=20 A PERSONNEL SYSTEM OF THE CITY OF SANTA CLARITA" and = pass to=20 second reading.

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=20 WORKFORCE INVESTMENT ACT (WIA) ADULT AND DISLOCATED = WORKER=20 GRANT - FISCAL YEAR 2011-12 - In July 1998, = the City=20 of Santa Clarita entered into a subcontract with the = Antelope=20 Valley Workforce Development Consortium to receive the = Workforce Investment Act (WIA) grant for Adult and = Dislocated=20 Worker Programs from the Los Angeles County Department = of=20 Community and Senior Services. Since then, the City = has been=20 receiving annual WIA funding for the operation of the = Santa=20 Clarita WorkSource Center.
RECOMMENDED = ACTION: =20 City Council adjust WorkForce Investment Act (WIA) = Formula=20 Grant funds by $25,253.25 from the estimated = appropriation of=20 $383,517.25 to $358,264.00 based on the allocation = provided to=20 the City of Santa Clarita through the Antelope Valley=20 Workforce Development Consortium for FY11-12; decrease = estimated revenue in account 259-4441.002 by $25,253 = from=20 $383,517 to $358,264 for WIA Formula Grant funds; = authorize=20 City Manager, or designee, to execute any contract = agreements,=20 extensions, or change orders arising out of these = programs,=20 subject to City Attorney approval. =

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=20 APPROVE RESOLUTION 11-01 CHANGING THE MEETING DATE OF = THE ARTS=20 COMMISSION FROM THE THIRD THURSDAY OF EACH MONTH TO = THE SECOND=20 THURSDAY OF EACH MONTH - The Arts Commission = meets on=20 the third Thursday of each month, which occurs at the = same=20 time as Thursdays @ Newhall and the newly implemented = SENSES=20 event. The Arts Commission plays a critical role as=20 ambassadors for arts-related matters in Santa Clarita. = Moving=20 the Commission=E2=80=99s monthly meeting from the = third Thursday of=20 the month to the second Thursday of the month would = allow the=20 Commissioners to attend SENSES, network with various = arts=20 groups, assess the community=E2=80=99s response to = Thursdays @=20 Newhall, and gain better insight into how Newhall can = continue=20 to be transformed into an Arts and Entertainment = District.=20
RECOMMENDED ACTION: City Council approve=20 Resolution 11-01 changing the Arts Commission meeting = date=20 from the third Thursday of each month to the second = Thursday=20 of each month.

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=20 PURCHASE OF REPLACEMENT POOL HEATERS FOR THE SANTA = CLARITA=20 AQUATICS CENTER - The City has a unique = opportunity=20 to use previously approved funding along with = incentives=20 offered by the Southern California Gas Company to = replace the=20 four pool heaters at the Santa Clarita Aquatic Center. = If=20 these heaters are replaced, the City will increase = energy=20 efficiency, reduce long-term utility costs, reduce = ongoing=20 maintenance costs, and meet requirements of the = Climate Action=20 Plan to lower therm use. RECOMMENDED ACTION: = City=20 Council authorize the approval of Raypak Inc.as a=20 single-source vendor according to the City=E2=80=99s = Purchasing Code;=20 authorize the purchase of four replacement pool = heaters=20 manufactured by Raypak Inc. at a total cost not to = exceed=20 $106,071.05; approve a budget transfer of $64,000 from = Expenditure Account 15203-5201.002 to Expenditure = Account=20 M3011601-5201.002; appropriate $88,578.16 from General = Capital=20 Projects Fund Balance (601) to Expenditure Account=20 M3011601-5161.001; increase Transfers In from General = Fund=20 Account 601-4711.100 by $64,000; increase Transfers = Out to=20 General Capital Projects Fund Account = 10019500-5501.601 by=20 $64,000; and increase estimated revenues in the amount = of=20 $88,578.16 to General Fund Miscellaneous Revenues = Account=20 100-4621.001 to account for reimbursement from the Gas = Company.

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=20 PHOTOVOLTAIC SYSTEM AND SHADE STRUCTURE FOR THE SANTA = CLARITA=20 TRANSIT MAINTENANCE FACILITY, PROJECT F1016, FEDERAL = TRANSIT=20 ADMINISTRATION AMERICAN RECOVERY AND REINVESTMENT ACT = FUNDING=20 PROJECT D2009-TGGR-003 - PROJECT ACCEPTANCE - = The=20 project consisted of photovoltaic (PV) modules = installed on=20 top of three canopies that generate electricity while=20 providing shade for the City=E2=80=99s transit fleet. = Additional PV=20 modules were installed on top of the Transit = Maintenance=20 Facility=E2=80=99s bus wash building. The energy = production for the=20 system is monitored and accessible 24 hours a day by a = Deck=20 Monitoring system, via an internet-based=20 website.
RECOMMENDED ACTION: City Council = accept=20 the completion of the Photovoltaic System and Shade = Structure=20 for the Santa Clarita Transit Maintenance Facility, = Project=20 F1016; direct the City Clerk to file the Notice of = Completion;=20 and direct staff to release the remaining retention 35 = days=20 after the Notice of Completion is recorded, provided = no stop=20 notices have been filed, as provided by law. =

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=20 INTELLIGENT TRANSPORTATION MANAGEMENT SYSTEM PHASE III = AND=20 SIGNAL SYNCHRONIZATION GAP CLOSURE, PROJECT I0006 - = PROJECT=20 ACCEPTANCE - This project built upon the = success of=20 previous Intelligent Transportation Management System = and=20 Thoroughfare Signal Interconnect projects by adding = critical=20 infrastructure to the City's roadway network to = enhance the=20 City's traffic monitoring efforts.
RECOMMENDED=20 ACTION: City Council accept the work performed by = Moore=20 Electrical Contracting, Inc., and Roadway Data &=20 Electrical, Inc., on behalf of Fidelity and Deposit of = Maryland, on the Intelligent Transportation Management = System=20 Phase III and Signal Synchronization Gap Closure, = Project=20 I0006; direct the City Clerk to file the Notice of = Completion;=20 and direct staff to release the retention 35 days = after the=20 Notice of Completion is recorded, provided no stop = notices=20 have been filed, as provided by law.

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10.

=20 NEWHALL METROLINK PARKING EXPANSION, PROJECT T2005, = FEDERAL=20 TRANSIT ADMINISTRATION, AMERICAN RECOVERY AND = REINVESTMENT=20 ACT, FUNDING PROJECT CA-96-X071-01 - APPROVE PLANS AND = SPECIFICATIONS AND AWARD CONSTRUCTION CONTRACT = - This=20 project will expand the existing joint parking lot for = the=20 Newhall Metrolink Station and the Newhall Community = Center to=20 provide an additional 95 parking spaces for Newhall = Metrolink=20 riders.
RECOMMENDED ACTION: City Council = approve=20 the plans and specifications for the Newhall Metrolink = Parking=20 Expansion, Project T2005, Federal Transit = Administration,=20 American Recovery and Reinvestment Act, Funding = Project=20 CA-96-X071-01; reject the bid protest by KASA = Construction;=20 award the construction contract to R.C. Becker and = Son, Inc.,=20 in the amount of $583,769 and authorize a contingency = in the=20 amount of $116,750, for a total contract amount not to = exceed=20 $700,519; authorize an increased expenditure in the = amount of=20 $60,000 to the existing professional services contract = with=20 Rick Engineering Company for surveying, construction = materials=20 testing, and inspection and engineering support = services=20 during construction; authorize the appropriation of = $102,982=20 to Expenditure Account T2005700-5161.001 in available = federal=20 transit grant funds, and increase revenues in Account=20 700-4424.012 by $60,517 in order to account for all = grant=20 revenues available for this project; authorize the=20 appropriation of $28,246 from the Park Development = (Quimby)=20 Fund balance (305) into Account T2005305-5161.001; = authorize=20 the City Manager or designee to grant an easement to = the=20 Newhall County Water District (NCWD) for water well = purposes=20 at a location to be determined later to the = satisfaction of=20 the City and NCWD; and authorize the City Manager or = designee=20 to execute all documents, subject to City Attorney = approval. =20

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11.

=20 CHECK REGISTER NOS. 18 - Approval of the = Check=20 Register.
RECOMMENDED ACTION: City Council = approve=20 and ratify for payment the demands presented in Check = Register=20 No. 18.

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PUBLIC HEARINGS
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12.

=20 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA = CLARITA,=20 CALIFORNIA APPROVING MASTER CASE 11-120, UNIFIED = DEVELOPMENT=20 CODE SECTION 11.03.145 REGARDING HISTORIC PRESERVATION = AND=20 ADOPTING A NEGATIVE DECLARATION - The City = Council=20 directed staff to return on September 13, 2011 with an = item to=20 remove the property from the designated properties = under the=20 current Historic Preservation Ordinance. However, = because of=20 legal noticing requirements associated with the public = hearing, City staff was not able to bring the item = before the=20 City Council until September 27, = 2011.
RECOMMENDED=20 ACTION: City Council introduce and pass to = second=20 reading an ordinance entitled: AN ORDINANCE OF THE = CITY=20 COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA = APPROVING=20 MASTER CASE 11-120, UNIFIED DEVELOPMENT CODE SECTION = 17.03.145=20 REGARDING HISTORIC PRESERVATION AND ADOPTING A = NEGATIVE=20 DECLARATION.

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UNFINISHED BUSINESS
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13.

=20 LANDSCAPE MAINTENANCE DISTRICT PROCEEDINGS - = ASSESSMENT BALLOT=20 TABULATION RESULTS - Ballots concerning = modifications=20 to Landscape Maintenance Districts No. 1 and T1 have = been=20 recieved, tabulated and results are to be presented to = the=20 City Council.
RECOMMENDED ACTION: City = Council=20 adopt a resolution declaring the results of the = Landscape=20 Maintenance District assessment ballot process and = taking=20 certain other actions related thereto. =

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NEW BUSINESS
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14.

=20 ADOPTION OF A RESOLUTION OF INTENT TO COMPLY WITH THE=20 VOLUNTARY ALTERNATIVE REDEVELOPMENT PROGRAM PURSUANT = TO PART=20 1.0 OF DIVISION 24 OF THE CALIFORNIA HEALTH AND SAFETY = CODE=20 AND THE FIRST READING OF AN ORDINANCE TO COMPLY WITH = THE=20 VOLUNTARY ALTERNATIVE REDEVELOPMENT PROGRAM PURSUANT = TO PART=20 1.9 OF DIVISION 24 OF THE CALIFORNIA HEALTH AND SAFETY = CODE - On June 29, 2011, Governor Brown = signed two=20 bills related to redevelopment - AB X1 26 and AB X1 = 27. AB X1=20 27 provides an opportunity for cities to "opt-in" and = continue=20 to have their redevelopment agencies function if the=20 sponsoring jurisdiction adopts an ordinance by October = 1,=20 2011. If a city is not able to adopt its ordinance by = October=20 1, it may adopt a non-binding resolution of intent and = upon=20 doing so has until November 1, 2011, to adopt the = "opt-in"=20 ordinance.
RECOMMENDED ACTION: City = Council adopt=20 a Resolution of Intent to adopt an Ordinance to comply = with=20 the Voluntary Alternative Redevelopment Program = pursuant to=20 Part 1.0 of Division 24 of the California Health and = Safety=20 Code; and hold a first reading of and pass to a second = reading=20 of "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF = SANTA=20 CLARITA, CALIFORNIA, DETERMINING TO COMPLY WITH THE = VOLUNTARY=20 ALTERNATIVE REDEVELOPMENT PROGRAM PURSUANT TO PART 1.9 = OF=20 DIVISION 24 OF THE CALIFORNIA HEALTH AND SAFETY CODE = IN ORDER=20 TO PERMIT THE CONTINUED EXISTENCE AND OPERATION OF THE = SANTA=20 CLARITA REDEVELOPMENT AGENCY." =

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PUBLIC PARTICIPATION

This time has been set aside for the public to address = the City=20 Council on items that are NOT on
the agenda. Council will = not act=20 upon those items at this meeting other than to review and = return=20 without action or provide direction to staff. ALL speakers = must=20 submit a speaker's slip to the City Clerk prior to this = portion of=20 the meeting and prepare a presentation not to exceed three = (3)=20 minutes. The number of people wishing to speak will divide = the=20 thirty minutes allowed for public input, maximum time = allowed per=20 person will be three (3) minutes.
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STAFF COMMENTS (Matters of Public=20 Participation)
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ADJOURNMENT
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FUTURE MEETINGS

The next regular meeting = of the=20 City Council will be held Tuesday, October 11, 2011, at 6:00 = p.m. in=20 the Council Chamber, 1st floor of City Hall, 23920 Valencia = Blvd.,=20 Santa Clarita, CA.
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CERTIFICATION

I, Sarah P. Gorman, City Clerk, do hereby certify that I = am the=20 duly appointed and qualified City Clerk for the City of = Santa=20 Clarita and that on September 22, 2011, between the hours of = 9:00=20 a.m. and 5:00 p.m., the foregoing agenda was posted at City = Hall and=20 the Santa Clarita Sheriff's Station.

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=20 Sarah P. Gorman, Esq.
City Clerk
Santa = Clarita,=20 California

The = official=20 agenda is posted at City Hall in accordance with state = law.
This=20 copy is for general information only.
In the event of a = conflict between this copy and the posted agenda, the posted = agenda=20 shall prevail. Questions regarding this agenda should be = directed to=20 the City Agenda Coordinator at (661) 255-4391.