Subject: Agenda Face
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Date: Mon, 12 Nov 2012 14:23:46 -0800

CITY OF SANTA CLARITA

JOINT CITY COUNCIL/BOARD OF LIBRARY
TRUSTEES/SUCCESSOR AGENCY
REGULAR MEETING

Tuesday, November 13, 2012

6:00 PM

City Council Chambers

23920 Valencia Blvd. 1 st Floor

Santa Clarita, CA 91355

AGENDA
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PUBLIC FINANCING AUTHORITY - No New Business

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How to Address the City Council

You may address the Council during Public Participation
on any matter within the Council's jurisdiction that is not
listed on the agenda. Each person wishing to speak should prepare a
presentation of not more than three (3) minutes. Public
Participation speaker's cards must be submitted to the City Clerk
BEFORE this portion of the meeting begins. The maximum time allowed
per person will be three (3) minutes per meeting.

Anyone wishing to address an item on the agenda should
fill out a speaker's card and submit it to the City Clerk BEFORE the
Mayor announces the item. Each person addressing the Council is
given three (3) minutes to speak indicated by a colored light system
on the Council dais; a green light appears when the speaker begins;
a yellow light appears when 30 seconds remain and a red light
appears when time has expired. Comments should be complete at this
time. Each presentation may not exceed three (3) minutes.

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In compliance with the Americans with Disabilities Act, if you need
special assistance to participate in this meeting, please contact
the City Clerk's Office, (661) 255-4391. Notification 48 hours prior
to the meeting will enable the City to make reasonable arrangements
to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA
Title II)
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INVOCATION - Ferry

CALL TO ORDER

ROLL CALL

FLAG SALUTE
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EXECUTIVE MEETING

This time has been set aside for Councilmembers to review the
agenda and obtain any further information that may be needed.
Council will also discuss each individual item during the course of
the meeting with the exception of the Consent Calendar, which may be
approved in its entirety by one motion, unless there is a request to
pull an item for discussion. No action will be taken on public
agenda items during the Executive Meeting.
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APPROVAL OF AGENDA - Mayor to inquire whether there are
any changes to the Agenda or if any member of the Council or the
public would like to pull for discussion, any item on the Consent
Calendar.
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AWARDS AND RECOGNITIONS

Breast Cancer
Awareness Month Proclamation

End Domestic Violence Month Proclamation
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PRESENTATIONS TO THE CITY

Senator Sharon Runner

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PUBLIC PARTICIPATION

This time has been set aside for the public to address the City
Council on items NOT on
the agenda. The City Council will not act
upon these items at this meeting other than to review and/or provide
direction to staff. ALL speakers must submit a speaker's card to the
City Clerk PRIOR to the beginning of this portion of the meeting.
Thirty minutes are allotted for public input at this time. The FIRST
TEN people to submit a speaker card prior to the beginning of Public
Participation will be heard. Speaker cards will be accepted
beginning at 5:45 p.m. Any speaker cards received once the first
speaker has begun will be heard at the end of the meeting regardless
if the ten person limit has been met. Speakers may not exceed three
(3) minutes and may only be heard once per meeting under Public
Participation.
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STAFF COMMENTS (Matters of Public Participation)

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COMMITTEE REPORTS/COUNCILMEMBER COMMENTS

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CONSENT CALENDAR

All matters listed under the Consent Calendar are
considered routine and will be enacted by one motion by the
City Council. The items are not individually discussed by the
City Council unless a request is made by a member of the
public or the Council, in which case, the item(s) will be
removed from the Consent Calendar and will be considered
separately.
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1.

APPROVAL OF MEETING MINUTES - The minutes of the
previous City Council/ Board of Library Trustees meeting is
submitted for approval.
RECOMMENDED ACTION: City
Council and Board of Library Trustees: Approve the minutes of
the October 23, 2012, regular meeting.

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2.

READING OF ORDINANCE TITLES - Government Code Section
36934 requires that all ordinances be read in full prior to
Council taking action on the ordinance. By listing the
ordinance title on the Council agenda, Council may determine
that the title has been read.
RECOMMENDED ACTION:
City Council determine that the titles to all ordinances which
appear on this public agenda have been read and waive further
reading.

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3.

AMENDMENT TO CITY MANAGER EMPLOYMENT AGREEMENT -
Amendment to City Manager Employment
Agreement
RECOMMENDED ACTION: City Council approve
an amendment to the
City Manager Employment Agreement
changing the effective date of the appointment
to December
1, 2012, from January 1, 2013.

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4.

TRANSFER OF PROPERTY LOCATED AT 24518 NEWHALL AVENUE FROM THE
CITY OF SANTA CLARITA TO THE SUCCESSOR AGENCY OF THE FORMER
REDEVELOPMENT AGENCY RETAINING A PORTION THEREFROM FOR THE
INSTALLATION OF A ROUNDABOUT - In 2005, the City
purchased the property located at 24158 Newhall Avenue to
assist in the overall redevelopment of Old Town Newhall. This
site has been contemplated to be used for the installation of
the proposed roundabout, located at Newhall Avenue, Main
Street and 5th Street. Due to the dissolution of
redevelopment, this property is being requested to be
transferred from the City to the Successor Agency of the
former Redevelopment Agency allowing the City to maintain the
portion required to install the roundabout. This proposed
action has been approved by the Oversight Board and the
Department of Finance, as required by the redevelopment
dissolution law.
RECOMMENDED ACTION: City Council
consent to the transfer of the property located at 24158
Newhall Avenue to the Successor Agency of the former
Redevelopment Agency retaining a portion therefrom for the
installation of a roundabout and execute a Quitclaim Deed;
Successor Agency Board accept the transfer of the property
located at 24158 Newhall Avenue and authorize the City Manager
or his designee to execute the quitclaim deed and a
certificate of acceptance.

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5.

FY 11-12 BRIDGE PREVENTIVE MAINTENANCE PROGRAM, PROJECT M0087,
FEDERAL AID PROJECT BHLS-5450(073) - AWARD
CONSTRUCTION CONTRACT - This project will provide
preventive maintenance and repair to various bridges in the
City.
RECOMMENDED ACTION: City Council approve the
plans and specifications for the FY 11-12 Bridge Preventive
Maintenance Program, Project M0087, Federal Aid Project
BHLS-5450(073); award the construction contract to
Peterson-Chase General Engineering Construction, Inc., in the
amount of $154,273, and authorize a contingency in the amount
of $23,141, for a total contract amount not to exceed
$177,414; approve the continuance of funds in the amount of
$5,047 in Expenditure Account M0087230-5161.001 from Fiscal
Year 2011-12 to Fiscal Year 2012-13; approve the continuance
of funds in the amount of $200,555 in Expenditure Account
M0087229-5161.001 from Fiscal Year 2011-12 to Fiscal Year
2012-13; and authorize the City Manager or designee to execute
all contracts and associated documents, or modify the awards
in the event issues of impossibility of performance arise,
contingent upon the appropriation of funds by the City Council
in the annual budget for such fiscal year, and execute all
documents subject to City Attorney approval.

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6.

2011-12 FEDERAL OVERLAY PROGRAM, PROJECT M0089 - CREATE A NEW
PROJECT AND BUDGET, AWARD CONSTRUCTION CONTRACT, AND CONTINUE
APPROPRIATION FOR PROJECTS M0083 AND M0084 FROM FISCAL YEAR
2011-12 TO FISCAL YEAR 2012-13 AND BUDGET TRANSFERS FOR
PROJECTS M0077 AND M0090 - The annual overlay and
slurry seal project is an integral part of the City’s pavement
management program and provides pavement and slurry seal
asphalt maintenance treatments to selected City streets.
Federal Project M0089 will repave/overlay Bouquet Canyon Road
between Newhall Ranch Road and Magic Mountain Parkway.

RECOMMENDED ACTION: City Council approve the plans
and specifications for the 2011-12 Federal Overlay Program,
Project M0089; approve the bid withdrawal of Silvia
Construction, and award the construction contract to Toro
Enterprises, Inc., in the amount of $1,244,956, and authorize
a ten-percent contingency of $124,496 for a total contract
amount not to exceed $1,369,452; authorize the following
transactions totaling $1,509,452 to fund the 2011-12 Federal
Overlay Program, Project M0089: authorize the transfer of
$250,000 in project savings of TDA Article 8 (Fund 233) from
the 2010-11 Overlay and Slurry Seal Program, expenditure
account M0077233-5161.001 to the 2011-12 Federal Overlay
Program, expenditure account M0089233-5161.001; authorize the
continued appropriation of $22,321 of project savings of TDA
Article 8 (Fund 233) in expenditure account M0083233-5161.001
from Fiscal Year 2011-12 to Fiscal Year 2012-13 and transfer
$22,321 to expenditure account M0089233-5161.001; authorize
the continued appropriation of $600,000 of STPL (Fund 202) in
expenditure account M0084202-5161.001 from Fiscal Year 2011-12
to Fiscal Year 2012-13 and transfer $600,000 to expenditure
account M0089202-5161.001; and authorize the transfer of
$637,131 of TDA Article 8 (Fund 233) from the 2012-13 Overlay
and Slurry Seal Program, expenditure account
M0090233-5161.001, to the 2011-12 Federal Overlay Program,
expenditure account M0089233-5161.001; and authorize the City
Manager or designee to execute all contracts and associated
documents, or modify the awards in the event issues of
impossibility of performance arise, contingent upon the
appropriation of funds by the City Council in the annual
budget for such fiscal year, and execute all documents subject
to City Attorney approval.

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7.

MCBEAN REGIONAL TRANSIT CENTER PARK-AND-RIDE, PROJECT T1012,
FEDERAL TRANSIT ADMINISTRATION, AMERICAN RECOVERY AND
REINVESTMENT ACT, FUNDING PROJECT NOS. CA-95-X137, CA-96-X071,
AND CA-04-0246 - APPROVE PLANS AND SPECIFICATIONS AND AWARD
CONSTRUCTION CONTRACT - The project will expand the
existing McBean Regional Transit Center by adding five bus bay
concrete platforms covered by steel canopies for commuter
buses, landscape enhancements, low-impact design elements,
such as permeable concrete pavement, bio-swale, and
bio-retention, and light emitting diode lighting, closed
circuit television surveillance cameras, and electrical
system. The park-and-ride project will create 282 parking
spaces for the public transit riders.
RECOMMENDED
ACTION: City Council approve the plans and
specifications for the McBean Regional Transit Center
Park-and-Ride, Project T1012, Federal Transit Administration,
American Recovery and Reinvestment Act (ARRA), Funding Project
Nos. CA-95-X137, CA-96-X071, and CA-04-246; award the
construction contract to TOBO Construction, Inc., in the
amount of $3,630,000, and authorize a contingency in the
amount of $620,000 for a total contract amount not to exceed
$4,250,000; authorize an increased expenditure in the amount
of $181,000 to the existing professional services contract
with Tetra Tech, Inc., for construction engineering support,
including construction survey staking, quality assurance
construction material testing, and structural welding
inspection services; appropriate funds in the amount of
$912,428 to expenditure account T1012700-5161.001 and $36,608
to expenditure account T1012261-5161.001. Increase the Federal
ARRA revenue account 700-4424.012 by $156,451, Federal 5307
revenue account 700-4424.009 by $361,715, and Municipal
Operators Service Improvement Program revenue account
700-4422.007 by $394,262; decrease revenues and expenditures
by $300,000 in accounts 229-4424.009 and T1012229-5161.001,
and increase revenues and expenditures by $300,000 in accounts
700-4424.009 and T1012700-5161.001; decrease expenditure
account T1012261-5161.001 (Proposition A Local Return) by
$200,000, and increase expenditure account T1012232-5161.001
(Air Quality Management District Fund) by $200,000; and
authorize the City Manager or designee to execute all
contracts and associated documents, or modify the awards in
the event issues of impossibility of performance arise,
contingent upon the appropriation of funds by the City Council
in the annual budget for such fiscal year, and execute all
documents subject to City Attorney approval.

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8.

RESOLUTION AUTHORIZING SUBMITTAL OF A GRANT APPLICATION TO THE
STATE OF CALIFORNIA NATURAL RESOURCES AGENCY FOR ENVIRONMENTAL
ENHANCEMENT AND MITIGATION PROGRAM FUNDING
Acquisition of property within the City's southern border to
preserve wildlife corridors.
RECOMMENDED ACTION:
City Council adopt a resolution authorizing submittal of the
Southern Border Wildlife Corridor Acquisition Project for an
Environmental Enhancement and Mitigation Program (EEMP) Grant
application to the California Natural Resources Agency and
California Department of Transportation (Caltrans).

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9.

MEMORANDUMS OF UNDERSTANDING (MOU) WITH THE LOS ANGELES COUNTY
METROPOLITAN TRANSPORTATION AUTHORITY (METRO) FOR PROPOSITION
C 40% DISCRETIONARY GRANT FUNDS FOR FISCAL YEARS 2012-2022 AND
FOR PROPOSITION C 5% TRANSIT SECURITY FUNDS FOR FISCAL YEAR
2012-2013 - This would allow the City to receive
Proposition C Discretionary Grant funds and Proposition C
Transit Security Funds.
RECOMMENDED ACTION: City
Council approve the Memorandum of Understanding (MOU) between
the City and the Los Angeles County Metropolitan
Transportation Authority (METRO) to receive Proposition C 40
Percent Discretionary Grant Funds; approve the Memorandum of
Understanding (MOU) between the City and the Los Angeles

County Metropolitan Transportation Authority (METRO) to
receive Proposition C Five
Percent Transit Security Grant
Funds; and authorize the City Manager or designee to sign both
MOU’s on behalf of the City, subject to City Attorney
approval.

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10.

AWARD CONTRACT FOR BID NUMBER LMD 12-13-03 FOR LANDSCAPE
MAINTENANCE SERVICES IN LMD ZONES T33 (CANYON PARK), T65 (FAIR
OAKS RANCH PHASE I), AND T65A (FAIR OAKS RANCH PHASE II &
III) Landscape maintenance services for the City’s
LMD operation are provided through contracts with private
companies. During the coming six months, the City will assume
responsibility for 11 additional local LMD zones as a result
of the completed Copperstone, Fair Oaks, Jakes Way, and Vista
Canyon annexations, and the pending North Copperhill
annexation.
RECOMMENDED ACTION : City Council
award a two-year maintenance service contract to Stay Green
Inc., to provide contractual landscape maintenance for
Landscape Maintenance Districts (LMD) Zones T33, T65, and T65A
in the annual amount of $137,081, and $60,000 for non-routine
repairs and maintenance not inclusive of the base scope of
services, for a two-year contract in an amount not to exceed
$394,162; Authorize the City Manager or designee to execute
all contracts and associated documents, or modify the awards
in the event issues of impossibility of performance arise, and
execute up to three (3) annual renewal options not to exceed
the annual bid amounts plus Consumer Price Index (CPI)
adjustments, contingent upon the appropriation of funds by the
City Council in the annual budget for such Fiscal Year, and
execute all documents subject to City Attorney approval.

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11.

CONTINUE PUBLIC HEARING TO ANNEX PARCELS INTO STREETLIGHT
MAINTENANCE DISTRICT NO. 1 (ANNEXATION L-92) - On
October 9, 2012, the City Council adopted Resolution 12-68
declaring the City's intent to annex 11 parcels into
Streetlight Maintenance District No. 1 and set the public
hearing for November 27, 2012. Due to noticing requirements it
is requested the public hearing be continued to January 8,
2013.
RECOMMENDED ACTION: City Council adopt a
resolution continuing the public hearing for the annexation of
11 parcels into Streetlight Maintenance District No. 1 to
January 8, 2013, from November 27, 2012.

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12.

CHECK REGISTER NO. 22 - Approval of the Check
Register.
RECOMMENDED ACTION: City Council approve
and ratify for payment the demands presented in Check Register
No. 22.

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PUBLIC HEARINGS
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13.

PRE-ANNEXATION AGREEMENT BETWEEN THE CITY OF SANTA CLARITA AND
COPPER HILL ESTATES, LLC FOR COUNTY OF LOS ANGELES APPROVED
VESTING TENTATIVE TRACT MAP 52829, NORTH COPPER HILL
ANNEXATION - This is an item for the City Council to
consider entering into a Pre-Annexation Agreement with Copper
Hill Estates, LLC, to allow for the property owner to record
their Los Angeles County-approved Vesting Tentative Map with
the City of Santa Clarita following annexation to the City.

RECOMMENDED ACTION: City Council conduct a public
hearing; and authorize the City Manager and/or designee to
execute a Pre-Annexation Agreement between the City of Santa
Clarita and Copper Hill Estates, LLC, for County of Los
Angeles approved Vesting Tentative Tract Map 52829, for the
North Copper Hill Annexation, subject to City Attorney
approval.

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UNFINISHED BUSINESS
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14.

CITY COUNCIL NORMS AND PROCEDURES - During the
October 9, 2012, City Council Meeting, Mayor Ferry and Mayor
Pro Tem Kellar presented recommended changes to the City
Council Norms and Procedures. At that time, the City Council
provided feedback, recommended additional changes, and
directed that the item return to the Council for further
consideration and approval.
RECOMMENDED ACTION:
City Council approve the amended City Council Norms and
Procedures.

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15.

HEALTH BENEFITS FOR CITY COUNCIL AND UNREPRESENTED EMPLOYEES
- The two-tier cash in lieu City benefit for
employees, including Councilmembers, was the subject of a
report at the October 23, 2012, regular City Council meeting.
In brief, the report explained that pursuant to direction
provided by the City Council at a closed session on November
23, 2010, the City Manager met with unrepresented employees,
negotiated with Service Employees International Union (SEIU),
Local 721, for represented employees, and then implemented a
reduced cash in lieu benefit for all employees (including
Councilmembers) hired on or after January 1, 2011, and
employees re-hired by the City after a break in service. The
two-tier cash in lieu benefit has been consistently
implemented since January 1, 2011.During the course of the
October 23, 2012, City Council meeting, some members of the
public expressed concern that the City Council in 2010 did not
formally approve the cash in lieu two-tier benefit for
unrepresented employees and Councilmembers at an open Council
meeting as required by Government Code section 54957.6. A
review of the resolution adopted by the Council on December
14, 2010, confirms that while other benefits were described in
the resolution, the reduction in the cash in lieu benefit was
not. Three of these benefit changes were outlined in
Resolution #10-92, which was part of the Fiscal Year 2010-2011
mid-year budget; however, the change to the cash in lieu
benefit was not included in this resolution since the
reduction was for new employees or re-hired employees after a
break in service and did not require an increase in
budget.
RECOMMENDED ACTION: Adopt a resolution to
clarify the intent of City Council with regard to the
implementation of the two-tier cash in lieu benefits for
unrepresented employees and Councilmembers based upon the
Council's direction at the November 23, 2010, closed session.
This resolution corrects and amends Resolution #10-92, which
was adopted by the City Council on December 14, 2010.

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NEW BUSINESS
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16.

DISTRIBUTION OF CITY COUNCIL AGENDA PACKETS - At the

September 11, 2012, regular City Council meeting,
Councilmember Boydston asked to agendize to a future meeting
discussion of the timing of the agenda packet distribution for
City Council meetings.
RECOMMENDED ACTION: City
Council review the distribution schedule for City Council
meeting agendas and approve the continuation of the current
schedule.

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PUBLIC PARTICIPATION

This time has been set aside for any speakers that have turned in
speaker cards and were not heard in the first thirty
minutes allotted to address the City Council on items that are NOT
on the agenda. No further speaker cards will be accepted once Public
Participation begins. Speakers may not address items that have been
considered this evening. Speaker cards may not be submitted relating
to any items listed on the agenda.
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STAFF COMMENTS (Matters of Public
Participation)
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ADJOURNMENT
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FUTURE MEETINGS

The next regular meeting of the
City Council will be held Tuesday, November 27, 2012, at
6:00
p.m. in the Council Chamber, 1st floor of City Hall, 23920 Valencia
Blvd., Santa Clarita, CA.
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CERTIFICATION

I, Arminé Chaparyan, Interim City Clerk, do hereby certify that I
am the duly appointed and qualified City Clerk for the City of Santa
Clarita and that on November 8, 2012, between the hours of 9:00 a.m.
and 5:00 p.m., the foregoing agenda was posted at City Hall and the
Santa Clarita Sheriff's Station.

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Arminé Chaparyan
Interim City Clerk
Santa Clarita,
California

The official
agenda is posted at City Hall in accordance with state law.
This
copy is for general information only.
In the event of a
conflict between this copy and the posted agenda, the posted agenda
shall prevail. Questions regarding this agenda should be directed to
the City Agenda Coordinator at (661) 255-4391.