CITY OF SANTA CLARITA
JOINT CITY COUNCIL/BOARD OF =
LIBRARY=20
TRUSTEES/SUCCESSOR AGENCY REGULAR MEETING
Tuesday, November 13, 2012
6:00 PM
City Council Chambers
23920 Valencia Blvd. 1 st =
Floor
Santa Clarita, CA 91355
AGENDA __________________________________________________________________=
_______
PUBLIC FINANCING AUTHORITY - No New =
Business
__________________________________________________________________=
_______
How to Address the City =
Council
You may address the Council during Public =
Participation =20
on any matter within the Council's jurisdiction that is =
not =20
listed on the agenda. Each person wishing to speak should =
prepare a=20
presentation of not more than three (3) minutes. Public=20
Participation speaker's cards must be submitted to the City =
Clerk=20
BEFORE this portion of the meeting begins. The maximum time =
allowed=20
per person will be three (3) minutes per =
meeting.
Anyone wishing to address an item on the agenda =
should=20
fill out a speaker's card and submit it to the City Clerk =
BEFORE the=20
Mayor announces the item. Each person addressing the Council =
is=20
given three (3) minutes to speak indicated by a colored =
light system=20
on the Council dais; a green light appears when the speaker =
begins;=20
a yellow light appears when 30 seconds remain and a red =
light=20
appears when time has expired. Comments should be complete =
at this=20
time. Each presentation may not exceed three (3) minutes.=20
__________________________________________________________________=
_______
In compliance with the Americans with Disabilities Act, if =
you need=20
special assistance to participate in this meeting, please =
contact=20
the City Clerk's Office, (661) 255-4391. Notification 48 =
hours prior=20
to the meeting will enable the City to make reasonable =
arrangements=20
to ensure accessibility to this meeting. (28CFR =
35.102-35.104 ADA=20
Title II) __________________________________________________________________=
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__________________________________________________________________=
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INVOCATION - Ferry
CALL TO ORDER =
ROLL CALL
FLAG SALUTE __________________________________________________________________=
_______
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review =
the=20
agenda and obtain any further information that may be =
needed.=20
Council will also discuss each individual item during the =
course of=20
the meeting with the exception of the Consent Calendar, =
which may be=20
approved in its entirety by one motion, unless there is a =
request to=20
pull an item for discussion. No action will be taken on =
public=20
agenda items during the Executive Meeting. __________________________________________________________________=
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APPROVAL OF AGENDA - Mayor to inquire whether =
there are=20
any changes to the Agenda or if any member of the Council or =
the=20
public would like to pull for discussion, any item on the =
Consent=20
Calendar. __________________________________________________________________=
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AWARDS AND RECOGNITIONS
Breast =
Cancer=20
Awareness Month Proclamation
End Domestic Violence Month Proclamation __________________________________________________________________=
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PRESENTATIONS TO THE CITY
Senator Sharon Runner
__________________________________________________________________=
_______=20
__________________________________________________________________=
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PUBLIC PARTICIPATION
This time has been set aside for the public to address =
the City=20
Council on items NOT on the agenda. The City Council will =
not act=20
upon these items at this meeting other than to review and/or =
provide=20
direction to staff. ALL speakers must submit a speaker's =
card to the=20
City Clerk PRIOR to the beginning of this portion of the =
meeting.=20
Thirty minutes are allotted for public input at this time. =
The FIRST=20
TEN people to submit a speaker card prior to the beginning =
of Public=20
Participation will be heard. Speaker cards will be accepted=20
beginning at 5:45 p.m. Any speaker cards received once the =
first=20
speaker has begun will be heard at the end of the meeting =
regardless=20
if the ten person limit has been met. Speakers may not =
exceed three=20
(3) minutes and may only be heard once per meeting under =
Public=20
Participation. __________________________________________________________________=
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STAFF COMMENTS (Matters of Public Participation) =
__________________________________________________________________=
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COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
__________________________________________________________________=
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CONSENT CALENDAR
All matters listed under the Consent Calendar are=20
considered routine and will be enacted by one motion =
by the=20
City Council. The items are not individually discussed =
by the=20
City Council unless a request is made by a member of =
the=20
public or the Council, in which case, the item(s) will =
be=20
removed from the Consent Calendar and will be =
considered=20
separately. __________________________________________________________________=
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1.
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=20
APPROVAL OF MEETING MINUTES - The minutes of =
the=20
previous City Council/ Board of Library Trustees =
meeting is=20
submitted for approval. RECOMMENDED ACTION: =
City=20
Council and Board of Library Trustees: Approve the =
minutes of=20
the October 23, 2012, regular meeting. =
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2.
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=20
READING OF ORDINANCE TITLES - Government Code =
Section=20
36934 requires that all ordinances be read in full =
prior to=20
Council taking action on the ordinance. By listing the =
ordinance title on the Council agenda, Council may =
determine=20
that the title has been read. RECOMMENDED =
ACTION: =20
City Council determine that the titles to all =
ordinances which=20
appear on this public agenda have been read and waive =
further=20
reading.
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3.
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=20
AMENDMENT TO CITY MANAGER EMPLOYMENT AGREEMENT =
-=20
Amendment to City Manager Employment=20
Agreement RECOMMENDED ACTION: City Council =
approve=20
an amendment to the City Manager Employment =
Agreement=20
changing the effective date of the appointment to =
December=20
1, 2012, from January 1, 2013. =
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4.
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=20
TRANSFER OF PROPERTY LOCATED AT 24518 NEWHALL AVENUE =
FROM THE=20
CITY OF SANTA CLARITA TO THE SUCCESSOR AGENCY OF THE =
FORMER=20
REDEVELOPMENT AGENCY RETAINING A PORTION THEREFROM FOR =
THE=20
INSTALLATION OF A ROUNDABOUT - In 2005, the =
City=20
purchased the property located at 24158 Newhall Avenue =
to=20
assist in the overall redevelopment of Old Town =
Newhall. This=20
site has been contemplated to be used for the =
installation of=20
the proposed roundabout, located at Newhall Avenue, =
Main=20
Street and 5th Street. Due to the dissolution of=20
redevelopment, this property is being requested to be=20
transferred from the City to the Successor Agency of =
the=20
former Redevelopment Agency allowing the City to =
maintain the=20
portion required to install the roundabout. This =
proposed=20
action has been approved by the Oversight Board and =
the=20
Department of Finance, as required by the =
redevelopment=20
dissolution law. RECOMMENDED ACTION: City =
Council=20
consent to the transfer of the property located at =
24158=20
Newhall Avenue to the Successor Agency of the former=20
Redevelopment Agency retaining a portion therefrom for =
the=20
installation of a roundabout and execute a Quitclaim =
Deed;=20
Successor Agency Board accept the transfer of the =
property=20
located at 24158 Newhall Avenue and authorize the City =
Manager=20
or his designee to execute the quitclaim deed and a=20
certificate of acceptance. =
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5.
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=20
FY 11-12 BRIDGE PREVENTIVE MAINTENANCE PROGRAM, =
PROJECT M0087,=20
FEDERAL AID PROJECT BHLS-5450(073) - =
AWARD=20
CONSTRUCTION CONTRACT - This project will =
provide=20
preventive maintenance and repair to various bridges =
in the=20
City. RECOMMENDED ACTION: City Council =
approve the=20
plans and specifications for the FY 11-12 Bridge =
Preventive=20
Maintenance Program, Project M0087, Federal Aid =
Project=20
BHLS-5450(073); award the construction contract to=20
Peterson-Chase General Engineering Construction, Inc., =
in the=20
amount of $154,273, and authorize a contingency in the =
amount=20
of $23,141, for a total contract amount not to exceed=20
$177,414; approve the continuance of funds in the =
amount of=20
$5,047 in Expenditure Account M0087230-5161.001 from =
Fiscal=20
Year 2011-12 to Fiscal Year 2012-13; approve the =
continuance=20
of funds in the amount of $200,555 in Expenditure =
Account=20
M0087229-5161.001 from Fiscal Year 2011-12 to Fiscal =
Year=20
2012-13; and authorize the City Manager or designee to =
execute=20
all contracts and associated documents, or modify the =
awards=20
in the event issues of impossibility of performance =
arise,=20
contingent upon the appropriation of funds by the City =
Council=20
in the annual budget for such fiscal year, and execute =
all=20
documents subject to City Attorney approval. =
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6.
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=20
2011-12 FEDERAL OVERLAY PROGRAM, PROJECT M0089 - =
CREATE A NEW=20
PROJECT AND BUDGET, AWARD CONSTRUCTION CONTRACT, AND =
CONTINUE=20
APPROPRIATION FOR PROJECTS M0083 AND M0084 FROM FISCAL =
YEAR=20
2011-12 TO FISCAL YEAR 2012-13 AND BUDGET TRANSFERS =
FOR=20
PROJECTS M0077 AND M0090 - The annual overlay =
and=20
slurry seal project is an integral part of the =
City=E2=80=99s pavement=20
management program and provides pavement and slurry =
seal=20
asphalt maintenance treatments to selected City =
streets.=20
Federal Project M0089 will repave/overlay Bouquet =
Canyon Road=20
between Newhall Ranch Road and Magic Mountain Parkway. =
RECOMMENDED ACTION: City Council approve =
the plans=20
and specifications for the 2011-12 Federal Overlay =
Program,=20
Project M0089; approve the bid withdrawal of Silvia=20
Construction, and award the construction contract to =
Toro=20
Enterprises, Inc., in the amount of $1,244,956, and =
authorize=20
a ten-percent contingency of $124,496 for a total =
contract=20
amount not to exceed $1,369,452; authorize the =
following=20
transactions totaling $1,509,452 to fund the 2011-12 =
Federal=20
Overlay Program, Project M0089: authorize the transfer =
of=20
$250,000 in project savings of TDA Article 8 (Fund =
233) from=20
the 2010-11 Overlay and Slurry Seal Program, =
expenditure=20
account M0077233-5161.001 to the 2011-12 Federal =
Overlay=20
Program, expenditure account M0089233-5161.001; =
authorize the=20
continued appropriation of $22,321 of project savings =
of TDA=20
Article 8 (Fund 233) in expenditure account =
M0083233-5161.001=20
from Fiscal Year 2011-12 to Fiscal Year 2012-13 and =
transfer=20
$22,321 to expenditure account M0089233-5161.001; =
authorize=20
the continued appropriation of $600,000 of STPL (Fund =
202) in=20
expenditure account M0084202-5161.001 from Fiscal Year =
2011-12=20
to Fiscal Year 2012-13 and transfer $600,000 to =
expenditure=20
account M0089202-5161.001; and authorize the transfer =
of=20
$637,131 of TDA Article 8 (Fund 233) from the 2012-13 =
Overlay=20
and Slurry Seal Program, expenditure account=20
M0090233-5161.001, to the 2011-12 Federal Overlay =
Program,=20
expenditure account M0089233-5161.001; and authorize =
the City=20
Manager or designee to execute all contracts and =
associated=20
documents, or modify the awards in the event issues of =
impossibility of performance arise, contingent upon =
the=20
appropriation of funds by the City Council in the =
annual=20
budget for such fiscal year, and execute all documents =
subject=20
to City Attorney approval. =
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7.
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=20
MCBEAN REGIONAL TRANSIT CENTER PARK-AND-RIDE, PROJECT =
T1012,=20
FEDERAL TRANSIT ADMINISTRATION, AMERICAN RECOVERY AND=20
REINVESTMENT ACT, FUNDING PROJECT NOS. CA-95-X137, =
CA-96-X071,=20
AND CA-04-0246 - APPROVE PLANS AND SPECIFICATIONS AND =
AWARD=20
CONSTRUCTION CONTRACT - The project will =
expand the=20
existing McBean Regional Transit Center by adding five =
bus bay=20
concrete platforms covered by steel canopies for =
commuter=20
buses, landscape enhancements, low-impact design =
elements,=20
such as permeable concrete pavement, bio-swale, and=20
bio-retention, and light emitting diode lighting, =
closed=20
circuit television surveillance cameras, and =
electrical=20
system. The park-and-ride project will create 282 =
parking=20
spaces for the public transit riders. =
RECOMMENDED=20
ACTION: City Council approve the plans and=20
specifications for the McBean Regional Transit Center=20
Park-and-Ride, Project T1012, Federal Transit =
Administration,=20
American Recovery and Reinvestment Act (ARRA), Funding =
Project=20
Nos. CA-95-X137, CA-96-X071, and CA-04-246; award the=20
construction contract to TOBO Construction, Inc., in =
the=20
amount of $3,630,000, and authorize a contingency in =
the=20
amount of $620,000 for a total contract amount not to =
exceed=20
$4,250,000; authorize an increased expenditure in the =
amount=20
of $181,000 to the existing professional services =
contract=20
with Tetra Tech, Inc., for construction engineering =
support,=20
including construction survey staking, quality =
assurance=20
construction material testing, and structural welding=20
inspection services; appropriate funds in the amount =
of=20
$912,428 to expenditure account T1012700-5161.001 and =
$36,608=20
to expenditure account T1012261-5161.001. Increase the =
Federal=20
ARRA revenue account 700-4424.012 by $156,451, Federal =
5307=20
revenue account 700-4424.009 by $361,715, and =
Municipal=20
Operators Service Improvement Program revenue account=20
700-4422.007 by $394,262; decrease revenues and =
expenditures=20
by $300,000 in accounts 229-4424.009 and =
T1012229-5161.001,=20
and increase revenues and expenditures by $300,000 in =
accounts=20
700-4424.009 and T1012700-5161.001; decrease =
expenditure=20
account T1012261-5161.001 (Proposition A Local Return) =
by=20
$200,000, and increase expenditure account =
T1012232-5161.001=20
(Air Quality Management District Fund) by $200,000; =
and=20
authorize the City Manager or designee to execute all=20
contracts and associated documents, or modify the =
awards in=20
the event issues of impossibility of performance =
arise,=20
contingent upon the appropriation of funds by the City =
Council=20
in the annual budget for such fiscal year, and execute =
all=20
documents subject to City Attorney approval. =
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10.
|
=20
AWARD CONTRACT FOR BID NUMBER LMD 12-13-03 FOR =
LANDSCAPE=20
MAINTENANCE SERVICES IN LMD ZONES T33 (CANYON PARK), =
T65 (FAIR=20
OAKS RANCH PHASE I), AND T65A (FAIR OAKS RANCH PHASE =
II &=20
III) Landscape maintenance services for the =
City=E2=80=99s=20
LMD operation are provided through contracts with =
private=20
companies. During the coming six months, the City will =
assume=20
responsibility for 11 additional local LMD zones as a =
result=20
of the completed Copperstone, Fair Oaks, Jakes Way, =
and Vista=20
Canyon annexations, and the pending North Copperhill=20
annexation. RECOMMENDED ACTION : City =
Council=20
award a two-year maintenance service contract to Stay =
Green=20
Inc., to provide contractual landscape maintenance for =
Landscape Maintenance Districts (LMD) Zones T33, T65, =
and T65A=20
in the annual amount of $137,081, and $60,000 for =
non-routine=20
repairs and maintenance not inclusive of the base =
scope of=20
services, for a two-year contract in an amount not to =
exceed=20
$394,162; Authorize the City Manager or designee to =
execute=20
all contracts and associated documents, or modify the =
awards=20
in the event issues of impossibility of performance =
arise, and=20
execute up to three (3) annual renewal options not to =
exceed=20
the annual bid amounts plus Consumer Price Index (CPI) =
adjustments, contingent upon the appropriation of =
funds by the=20
City Council in the annual budget for such Fiscal =
Year, and=20
execute all documents subject to City Attorney =
approval. =20
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11.
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=20
CONTINUE PUBLIC HEARING TO ANNEX PARCELS INTO =
STREETLIGHT=20
MAINTENANCE DISTRICT NO. 1 (ANNEXATION L-92) - =
On=20
October 9, 2012, the City Council adopted Resolution =
12-68=20
declaring the City's intent to annex 11 parcels into=20
Streetlight Maintenance District No. 1 and set the =
public=20
hearing for November 27, 2012. Due to noticing =
requirements it=20
is requested the public hearing be continued to =
January 8,=20
2013. RECOMMENDED ACTION: City Council =
adopt a=20
resolution continuing the public hearing for the =
annexation of=20
11 parcels into Streetlight Maintenance District No. 1 =
to=20
January 8, 2013, from November 27, 2012. =
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12.
|
=20
CHECK REGISTER NO. 22 - Approval of the Check =
Register. RECOMMENDED ACTION: City Council =
approve=20
and ratify for payment the demands presented in Check =
Register=20
No. 22.
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PUBLIC HEARINGS __________________________________________________________________=
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__________________________________________________________________=
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UNFINISHED BUSINESS __________________________________________________________________=
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14.
|
=20
CITY COUNCIL NORMS AND PROCEDURES - During =
the=20
October 9, 2012, City Council Meeting, Mayor Ferry and =
Mayor=20
Pro Tem Kellar presented recommended changes to the =
City=20
Council Norms and Procedures. At that time, the City =
Council=20
provided feedback, recommended additional changes, and =
directed that the item return to the Council for =
further=20
consideration and approval. RECOMMENDED ACTION: =
=20
City Council approve the amended City Council Norms =
and=20
Procedures.
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15.
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=20
HEALTH BENEFITS FOR CITY COUNCIL AND UNREPRESENTED =
EMPLOYEES=20
- The two-tier cash in lieu City benefit for=20
employees, including Councilmembers, was the subject =
of a=20
report at the October 23, 2012, regular City Council =
meeting.=20
In brief, the report explained that pursuant to =
direction=20
provided by the City Council at a closed session on =
November=20
23, 2010, the City Manager met with unrepresented =
employees,=20
negotiated with Service Employees International Union =
(SEIU),=20
Local 721, for represented employees, and then =
implemented a=20
reduced cash in lieu benefit for all employees =
(including=20
Councilmembers) hired on or after January 1, 2011, and =
employees re-hired by the City after a break in =
service. The=20
two-tier cash in lieu benefit has been consistently=20
implemented since January 1, 2011.During the course of =
the=20
October 23, 2012, City Council meeting, some members =
of the=20
public expressed concern that the City Council in 2010 =
did not=20
formally approve the cash in lieu two-tier benefit for =
unrepresented employees and Councilmembers at an open =
Council=20
meeting as required by Government Code section =
54957.6. A=20
review of the resolution adopted by the Council on =
December=20
14, 2010, confirms that while other benefits were =
described in=20
the resolution, the reduction in the cash in lieu =
benefit was=20
not. Three of these benefit changes were outlined in=20
Resolution #10-92, which was part of the Fiscal Year =
2010-2011=20
mid-year budget; however, the change to the cash in =
lieu=20
benefit was not included in this resolution since the=20
reduction was for new employees or re-hired employees =
after a=20
break in service and did not require an increase in=20
budget. RECOMMENDED ACTION: Adopt a =
resolution to=20
clarify the intent of City Council with regard to the=20
implementation of the two-tier cash in lieu benefits =
for=20
unrepresented employees and Councilmembers based upon =
the=20
Council's direction at the November 23, 2010, closed =
session.=20
This resolution corrects and amends Resolution #10-92, =
which=20
was adopted by the City Council on December 14, 2010. =
=20
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NEW BUSINESS __________________________________________________________________=
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16.
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=20
DISTRIBUTION OF CITY COUNCIL AGENDA PACKETS - =
At the=20
September 11, 2012, regular City Council meeting,=20
Councilmember Boydston asked to agendize to a future =
meeting=20
discussion of the timing of the agenda packet =
distribution for=20
City Council meetings. RECOMMENDED ACTION: =
City=20
Council review the distribution schedule for City =
Council=20
meeting agendas and approve the continuation of the =
current=20
schedule.
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PUBLIC PARTICIPATION
This time has been set aside for any speakers that have =
turned in=20
speaker cards and were not heard in the first =
thirty=20
minutes allotted to address the City Council on items that =
are NOT=20
on the agenda. No further speaker cards will be accepted =
once Public=20
Participation begins. Speakers may not address items that =
have been=20
considered this evening. Speaker cards may not be submitted =
relating=20
to any items listed on the agenda. __________________________________________________________________=
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STAFF COMMENTS (Matters of Public=20
Participation) __________________________________________________________________=
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ADJOURNMENT __________________________________________________________________=
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FUTURE MEETINGS
The next regular meeting =
of the=20
City Council will be held Tuesday, November 27, 2012, at =
6:00=20
p.m. in the Council Chamber, 1st floor of City Hall, 23920 =
Valencia=20
Blvd., Santa Clarita, CA. __________________________________________________________________=
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__________________________________________________________________=
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CERTIFICATION
I, Armin=C3=A9 Chaparyan, Interim City Clerk, do hereby =
certify that I=20
am the duly appointed and qualified City Clerk for the City =
of Santa=20
Clarita and that on November 8, 2012, between the hours of =
9:00 a.m.=20
and 5:00 p.m., the foregoing agenda was posted at City Hall =
and the=20
Santa Clarita Sheriff's Station.
__________________________________________________________________=
_______ =20
Armin=C3=A9 Chaparyan Interim City Clerk =
Santa Clarita,=20
California =
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